Category: Digital Transformation

Approaching the C-Suite Regarding Digital Transformation

Posted by on September 06, 2017

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Even though digital transformation may be the next necessary step for a business, it can often be difficult to get the entire c-suite on board. It’s easy to understand why: on the surface, a digital transformation can appear to be a business disruption. It can seem both costly and unnecessary to those who aren’t aware of the technology that is now available to them… and it can be a difficult pitch to a board of investors. Nevertheless, digital transformation is absolutely critical to a thriving enterprise.

Understanding the Major Reservations Regarding Digital Transformation

Though it can seem as though the c-suite is being stubborn about transitioning to new technology, it’s understandable why a complete transformation of digital infrastructure may cause them to hesitate. There are generally a few major reservations regarding digital transformation:

  • Cost. Any investment in software is likely to be an unscheduled expense for the business. Just a decade or two ago, digital transformation could be incredibly costly, necessitating new hardware, licenses, IT training, and more. Most of the c-suite will still remember the days when a digital transformation meant dramatically revamping the entirety of the technology of an office, from telephones to personal computers.
  • Disruption. Likewise, digital transformation has historically been the source of significant disruption. Changing over both a hardware and software infrastructure leads to confusion and a loss of productivity, which can lasts anywhere from days to months. It’s the old adage: if it ain’t broke, don’t fix it. If the c-suite doesn’t see problems with current operations, they are going to be very hesitant to change anything.
  • Productivity. Employees aren’t the only ones hesitant to train in new technology. C-suite members themselves often don’t want to have to learn new technology; they may feel as though it’s going to damage their productivity and that they aren’t going to have access to the tools that they want to use.
  • Future needs. Finally, the c-suite may be hesitant to advance technology because they know that they’re going to have to advance technology again in the future; in other words, they may not want to upgrade now, because “we will just have to upgrade later.” Though there is a flaw in this logic, it can still present significant hesitation.

Of these concerns, the cost and potential disruption to the business are usually the primary concerns. Addressing these two major concerns is usually the best way to bring them on your side.

Addressing Concerns Related to Cost and Business Interruption

  • Break down the costs. New digital transformation technologies, such as cloud-based systems, are not as expensive to upgrade to as a physical infrastructure would be. When breaking down costs, additionally show the c-suite how much money this would save in the long run.
  • Focus on pain points. To show the value of a digital transformation, you should first show the problems that the business is currently facing and the areas in which technology could improve them. The c-suite needs to be shown that this upgrade is necessary and useful.
  • Demonstrate the solutions. Many of these solutions are easier and more intuitive than the c-suite could otherwise expect. Showing the c-suite the software solutions and familiarizing them will give them a better picture of the software’s benefits.
  • Create a roadmap for the future. The c-suite should be aware that many of these digital transformation solutions have their own future-proofing built-in, which means they will iteratively upgrade rather than having to engage in transformation again and again.

Getting the c-suite on board with digital transformation is simply a matter of showing and proving value. It is the c-suite’s responsibility to protect the business and its bottom line at all costs. What may seem like reluctance to evolve are simply well-intentioned reservations that need to be countered with facts, statistics, and a clear plan for change. Once these pieces fall into place, the c-suite will be able to see the true value of digital transformation.

Moving from Legacy Systems With Digital Transformation

Posted by on August 08, 2017

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Digital transformation. It may sound intimidating, but it’s vital to the operations of every organization. From small, single proprietorship businesses to large, sprawling enterprises, there comes a time when the organization is no longer being served by its technology. Digital transformation is a process through which organizations are able to upgrade and improve upon their technology, moving away from the legacy systems that may be holding them back.

The Danger and Inefficiency of Legacy Systems

  • Legacy systems are often unsupported. Businesses may find themselves continually using outdated legacy solutions because they simply don’t want to upgrade — but eventually the company producing these systems halts their support. It can become increasingly more difficult (and more expensive) to find technicians able to repair these systems.
  • Legacy systems aren’t compatible with new solutions. Though the temptation may be to upgrade a system piecemeal, this often does not work out because legacy systems are old enough that they cannot be easily integrated with newer systems. This holds the entirety of the infrastructure back.
  • Legacy systems are inherently less secure. Legacy systems were developed before new cyber security threats and are often not maintained in the wake of new ones. Because of this, legacy systems may be vulnerable to many types of attack.
  • Legacy systems are clunky and cumbersome. But perhaps one of the most compelling reasons to switch from a legacy system is that they tend to have a very negative user experience. Legacy systems may make all business processes take longer to complete.

The Benefits of Modern Software Solutions

Modern software solutions are efficient and scalable, both in terms of cloud-based solutions and new on-premise infrastructures. Organizations can invest in private clouds, public clouds, and entirely on-premise systems, which will adhere to modern security standards and be accessible and reliable. Compared to legacy software solutions, these modern systems are more focused on user experience and efficiency. They are able to take advantage of the resources offered by modern hardware, and consequently they are better able to handle the needs of a growing business. Modern software solutions are also better supported than their legacy counterparts, and finding individuals skilled in their use is far easier.

Transitioning from Licensed Solutions to Open Source Software

Licensed solutions need to be renewed every year — and they often go up in price based on the size of your business or the number of seats that you require. Open source software, on the other hand, is freely available for use without any fees… maintenance or otherwise. For businesses that want additional functionality and features, affordable enterprise editions are available, often for a low subscription based cost. When completing a digital transformation, there is often an emphasis on switching costly, proprietary licensed solutions over to open source platforms. Though there may be a cost associated with enterprise editions, it’s far less than proprietary software.

In addition to the cost, there are a number of benefits that open source software provides:

  • An extensive and well-supported code base. Open source software is often associated with large communities and dedicated developers, all working together to improve upon the system. Not only will the system be robust and well-designed, but it will also have continual support. Comparatively, many licensed solutions will drop support for their older products in just a few years.
  • Easily customized solutions. Open source software will often have modules and extensions designed to customize their suites to your needs — and even those that do not have modules and extensions can be easily customized by a talented programmer, as the code is available. Proprietary solutions may have APIs or nothing at all, which means that a business cannot acquire a customized solution unless they purchase it directly from the company at a high cost.
  • Better security. Open source software is frequently updated by a large number of contributors, which means that security issues are caught and patched very quickly. Many security flaws within a system are introduced through third-party solutions. For organizations that rely upon their technology, security, and privacy, open source software can be a more reliable method of reducing risk.

And, of course, cost is a major factor. By reducing the cost of your system, you can create a system that is more scalable — and you can devote the budget that would otherwise be allocated towards licensing to other areas of your IT budget.

Digital transformation is a way to improve all of your organizational processes with a single structured transition. Through digital transformation, your organization will be able to leverage vastly superior technologies, while also reducing costs and administrative overhead.