Day: Thursday, August 01, 2019

Better Content and Data Consolidation through a Corporate Intranet

Posted by on August 01, 2019

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A corporate employee intranet provides an all-in-one, consolidated center for documents, communications, and important company information. Through better data consolidation, a company is able to improve upon its productivity as well as its audit trails. Consolidating information leads to better communication and happier, less distracted employees. Today, 71% of millennials report being unsatisfied with their current collaboration tools, and 45% of boomers report the same.

The Self-Service Capabilities of a Modern Intranet

Modern internet platforms make employees both empowered and agile. Employees are able to self-service many of their own needs, pulling documents and data as desired, referring back to old discussions, and finding contact information as needed. Rather than having to make requests of other employees, management staff, administrative personnel, and IT technicians, they are instead able to directly access the content that is relevant to them.

This is tremendously effective on an enterprise-wide scale. When every employee is able to fulfill their own requests, the entirety of the organization moves far more smoothly. Employees no longer need to wait to get information back, nor do they need to interrupt the processes of another employee to get their answers. Altogether, this reduces the amount of time spent on each interaction and project.

Improved Analytics and Auditing through Data Consolidation

Through a corporate intranet, data can be collected with greater accuracy. The more data your organization is able to collect, the better its analytics will be. Analytics is the key to business intelligence, providing insights into how an organization may be able to optimize and streamline its business processes. Many organizations today are increasing their investments in business analytics for this reason: improved analytics leads to better business.

That’s not all: better data also leads to better audit trails. During internal audits, businesses are able to identify core inefficiencies and create actionable solutions. However, in order for an audit to work, the company must already have strict controls over its data. If its data isn’t being reported consistently or isn’t available in a consolidated fashion, the audit isn’t going to be accurate.

Data audits can happen for multiple reasons. They can be used to identify inefficiency throughout an organization. They can be used to streamline operations and improve business processes. They can also be used to identify discrepancies which could indicate mismanaged data. An intranet doesn’t just consolidate information, it also consolidates information about information.

An intranet will not only collect documents, but also who uploaded these documents, who accessed these documents, who modified these documents, and who deleted these documents. With an intranet platform, data is never completely lost; even if it’s deleted, it can be recovered. Every user is responsible for their own actions, and the organization will always know whose hands last touched information.

Connecting to the Remote and Global Worker

Employers today are hiring more remote workers than ever before. Even local employees now occasionally work from home — in fact, the number of employers offering work from home options increased by 40% over the last five years. It can be difficult for out-of-the-office employees to feel as though they are valued and as though they are productive. They may not be able to work effectively with the other team while they are out, or they may not be apprised of things that occur when they are out of the office.

An intranet is the answer. When connected to externally, an intranet allows even remote workers to feel as though they are a part of the team, by giving them instant access to all of the same information that other employee have. Over time, this also leads to other employees regarding remote workers as equally engaged. Otherwise, in-office workers can quickly grow to resent or to avoid remote employees.

Intranet services make it easier and more feasible to hire remote employees, which in turn makes it easier for businesses to reduce their own costs. Out-of-office employees require less overhead and open doorways into other markets, where talented and affordable talent may be acquired. Through remote employees, companies are able to acquire a diversity of talents and skill sets, assembling the perfect teams.

These teams can then work together seamlessly within their internal platform, rather than having to struggle through individual web-based and cloud-based tools. These enterprise solutions are further able to scale upwards very quickly, thereby making it possible for an organization to quickly grow while still protecting its collaborative infrastructure.

An intranet service makes it easier for organizations to manage large volumes of data and documentation. As companies continue to grow and employees increasingly move towards remote, global work, an intranet platform becomes even more important. Intranet services empower employees to find the information they need faster, while also ensuring that businesses maintain complete accountability over their data and analytics.

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